Time-blocking is a powerful tool that needs to be molded to your productivity rhythms for optimal success. It can mean that you break the day into manageable chunks of time, such as family tasks, errands, work tasks etc. It can create boundaries in time so that the list isn't a never ending trail of tasks. It can also help you maintain focus when needed and avoid checking every notification. 

In this post, I’m sharing 5 practical time-blocking tips to boost your productivity and keep your day organized…

Tip #1: Stop Multitasking 

Research has proven many times now that multitasking is not the most efficient use of time. In fact, it can be the least productive way to tackle the day. Over one hundred years ago, Dr. Maria Montessori came to the conclusion that 3 hour uninterrupted work periods are the most efficient way for 3-6 year olds to learn. Science has now caught up with her, and it is documented that 3 hour work blocks provide the most efficiency and reduced frustration.

Tip #2: Write it Down 

If you want to try time-blocking, I suggest creating a Post-it note for each of the things you want to accomplish today or this week. Once you have listed everything, you can manually group them into similar tasks that can be accomplished in time blocks. I like to put all of the errands together, phone calls, household chores etc. The action being similar is the most effective strategy for me. You can then prioritize the Post-it notes in order of importance and urgency.

Tip #3: Create a Schedule

Schedule a few time blocks and experiment with your list. Be sure you schedule an appropriate time, such as first thing in the morning or right after lunch. Whenever you are likely to be the most efficient and motivated to complete the block of tasks.

Tip #4: Prioritize Key Tasks

Keep in mind that 3 main tasks per day is the key to productivity. Be sure that the 3 things that will make the most difference are the first 3 completed. This may be in a different time block than the similar action tasks. For example, I may have the first hour of the day to complete my top priority task. My 3 hour time block will then be spent on items that are similar in the energy and action required so that I can maximize the time.

Tip #5: Practice Makes Perfect

Experiment with the blocks and how to group your tasks. This is why I like the Post-it note method so that when there is a lot to do, I can regroup and prioritize as needed.

You may need some time to get the hang of it, but once you do it's a game changer. Keep in mind it is normal with productivity blocks that you have a pre, during and post work routine. Give yourself some grace if you are not able to dive right in, and recognize you may be in the "pre-work" stage.

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Warmly,
Keli